How I Use My Notebooks: Yearly Goals (Resolutions)

Near the end of one year and the beginning of another various articles and podcasts about New Year resolutions start popping up. They either give tips on how to make resolutions, debunk resolutions in favour of something else, and almost all of them try to sell you something.

This post is about how I create yearly goals (i.e. resolutions), using things that I already have, in a way that has worked for me since 2015.

I wrote about the way I do “New Years Resolutions” in the past. I call them that because I like the non-business ring of “resolution” over the “business-jargon” sounding goal. My “resolutions” are, however, S.M.A.R.T. goals: specific, measurable, attainable, relevant and time-bound. I manage them using the least used notebook that I had lying around (a Baron Fig Confidant), and whichever pen I have at hand. They aren’t made for instagram, rather I use my plain ugly handwriting, and what marking are on the page are there because they’re useful. Over the past five years I’ve attained about 90% of what I set out to achieve, with even an annus horribilis like 2018 not putting me too much off track. My goals are tiered, much like Kickstarter stretch goals, with most goals having a fairly easily attainable first tier, just in case life decides to kick me in a tender place.

I’m going to go over this year’s goals, and last year’s goals (apart from a few that I’ve censored for privacy’s sake). I know that February is usually the month when people give up on their resolutions. I hope that this post will help and inspire people to give yearly goals or resolutions a chance.

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My 2020 resolutions

Above you can see my 2020 resolutions. A lot of them are things that appear in almost every year. The professional goals are all new (I didn’t manage my professional goals with my personal goals until this year, and even now only a small part of my professional goals are here). 

Every goal at this point only has the basic, first tier goals set beside it. The first three goals for example, all reading related, will eventually have stretch goals. They’re interesting to note here because back in 2016 I only had one reading goal: read 24 books. Once I got back into the habit of reading, I started to challenge myself with longer and more challenging books. These are all my base reading goals. I usually stretch them to around 50 books a year.

Why don’t I start with 50 books then? Because the point of these goals is to build myself up for success. The basic goals are the “even if I have a horrible year I should be able to reach these” goals. They are there to remind me that there’s a tomorrow, and something I can and should do about that tomorrow, even if a family member is hospitalized (or worse). The stretch goals are then built in small increments, reaching to my my final goal for the year.

Why don’t I write my stretch goals down from the start? Because the point is to keep myself focused on the next small step. That’s why things are broken down to the smallest increment that makes sense: one book, 10k, one month.

There’s a reason for each goal on this spread. I won’t go into each one specifically, but they all fall into the following general categories:

  • Read more.
  • Write more (my writing goals are censored, because if I publish them, I won’t do them. I know myself well enough by now).
  • Use the stuff I own.
  • Challenge myself to get out of my comfort zone.
  • Social goals (partly censored).
  • Health goals (running, cross-training, bloodwork, dentist visits).
  • Professional goals (partial list).

Everything has to fit in on a two page spread, or I lose track of things. That’s why I spill over to other pages in the same notebook to track some of the details of my goals:

Tracking page for fountain pens, ink, tea and pencils.

Here are my 2019 resolutions. A pink check mark means that the basic goal is finished. You can see the increments things grow by (my stretch goals):

2019 resolutions

You may have noticed that the “fill triggers” goal isn’t filled up at all. This is the “relevant” part of the S.M.A.R.T. goals. I used the trigger system from Marshal Goldsmith’s “Triggers” book for a few months in 2018, and I decided at the beginning of 2019 to not continue with it. It was a conscious decision, and so I just ignored that goal. 

Here are my 2019 “spill” pages, just to get an idea of how the whole thing works together:

10 different fountain pen inks. Can you see where the stretch goal is marked?

Here are pencils, fountain pens, notebooks and races tracking:

And my largest tracking list, books:

The Baron Fig Confidant that holds this list has a bright cover and sits right in front of me, on my desk, at all times. I set up my goals that at every day or two I crack the notebook open and update the lists. Once there, I scan everything and check if there’s something that I can do to get it done. The point is to have this list on the top of my mind as much as possible, or else I’ll just forget about it, or it becomes something that I avoid checking out.

This is a system that supports me every day, giving my goals and aspirations much needed structure. I hope that this will help you build a personal system of this kind for yourself.  

How I Use My Notebooks: Yearly Goals (Resolutions)

New Year’s Resolutions

For the last three years I’ve been making and tracking yearly goals in a Baron Fig Three-Legged Juggler Confidant. I call my new year’s resolutions my yearly goals because unlike resolutions, goals are something concrete and well defined that you continually strive to achieve.

The goals are personal, so I’m not going to share them here, but I am going to go over how I set them up, in the hopes that it might help and inspire those working on their own yearly goals.

  • Set yourself up for success by picking goals that you:
        1. Actually care about.
        1. Are measurable.
        1. Are achievable even if your year goes horribly wrong. The trick is to set up easily achievable basic goals, and then “bonus” or extended goals that go beyond them in various tiers. So if you aren’t reading at all and you want to read more a good basic goal would be “read 4 books a year”, with extended goals of “read 8 books a year”, “read 12 books a year” and so on.
        1. Are a mix of things that you track all year and one time events ( for example: participate in X number of races, and run X kilometers a month/year).
        1. Aren’t focused on one area only (to avoid boredom and burnout).
  • I use a paper notebook to track my yearly goals and the “Streaks” app to get my streaks going. The notebook is something I open and update at least once a week and so is constantly on my desk, resting against my laptop. It’s a physical and constant reminder of what I need to do. I can’t emphasize enough how important the physical aspect of putting a check mark or crossing out a box is for this to work.
  • Be ambitious only with extended goals, or you are going to disappointed and discouraged very quickly. Human beings are terrible at assessing deadlines and the amount of effort required to achieve a goal. Cut your goals by 25-50% at least from what you think you can achieve. Yes, it’ll make them easy, but the point is to create a momentum of action and success, not frustration and failure. If you know you’ve missed all or most of your goals you’ll stop looking at them, and by March 2019 you’ll be done.
New Year’s Resolutions